Executive Assistant

Executive Assistant

The Renfrew County District School Board (RCDSB) educates over 9,000 students across 28 schools and administrative sites in the Ottawa River Valley, situated on the traditional territory of the Algonquin Anishinaabe people and home to the Algonquins of Pikwakanagan First Nation. As one of the region’s largest employers, RCDSB fosters an innovative, inclusive environment supporting 21st-century learning pathways.

The Renfrew County District School Board is currently recruiting for an Executive Assistant, Corporate Services and Human Resources. This is a full-time position working 35 hours per week, 12 months of the year.

The Role

The Executive Assistant acts as a primary operational liaison to internal and external stakeholders, filtering and qualifying inquiries, handling executive correspondence, and supporting department management. Additional core functions include legal and privacy processes and maintaining district records retention and disposition schedules.

Key Responsibilities:

• Provide confidential administrative support to the Superintendent of Business and Superintendent of Human Resources
• Screen and direct inquiries
• Schedule meetings, draft agendas, and record minutes
• Maintain budget records and exercise budget signing authority for expense claims, invoices, Mastercard statements, and legal invoices
• Serve as an appointed commissioner of oaths
• Directly supervise the school and office coach position
• Establish, revise, and audit office organization and operational guidelines across district school offices to ensure cost-effective operation and compliance with board policies and ministry guidelines
• Preparation of the annual long term enrolment report
• Administer the cross boundary transfer program and student support fund
• Analyze enrolment projections, boundary lists, and demographic data
• Review county and municipal property zone changes, variance requests, and subdivision applications
• Oversee electronic and paper filing and retention schedules
• Manage freedom of information requests and track statutory timelines
• Coordinate OSBIE insurance certificates, property verification, and risk management inquiries
• Prepare legal documentation for property deeds, lease agreements, and contracts in consultation with legal counsel

Minimum Requirements:

• Two-year college diploma specializing in office administration, business administration, or equivalent; a combination of formal training and demonstrated experience may substitute
• A minimum of five to seven years of related experience in a lead administrative or executive role within an education or public sector office environment
• Comprehensive proficiency in Microsoft Office Suite (including Access), Adobe PDF, Google Suite, webpage content creation, and specialized third-party platforms (Baragar, Aspen, K212, EasyConnect, BusPlanner)
• Demonstrated tact, diplomacy, and sound judgement when handling sensitive legal, financial, and confidential records
• Strong written and verbal communication skills

Preferred Qualifications:

• Direct experience supervising administrative support personnel
• A thorough knowledge of elementary and secondary school office requirements (Ministry PPMs, OSRs, OICs, student information systems)
• Experience managing Freedom of Information (FOI) requests
• Experience preparing Information and Privacy Commissioner (IPC) annual reports
• Experience processing OSBIE insurance coverage and claims
• Experience reviewing municipal property zone changes and subdivision applications

Apply Online

Closing: November 6, 2026 at 12:00pm.

Hiring will follow the requirements outlined in RCDSB administrative procedures. Applicants are asked to submit a cover letter and detailed resume outlining their qualifications, skills, and experience related to this job opportunity by the closing date.

Only candidates selected for interviews will be contacted. All other applicants are thanked for their interest. All offers of employment are conditional upon receipt of a current vulnerable sector screening criminal background check acceptable to the board. 

The RCDSB is committed to creating an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring a Code-protected accommodation are encouraged to advise human resources (hrdept@rcdsb.on.ca) throughout any stage of the recruitment process. The RCDSB is committed to equity, diversity and inclusion in our employment practices.