Administrative Assistant

Administrative Assistant

Algonquins of Pikwakanagan First Nation (AOPFN)is a proud and progressive Algonquin community. Pikwakanagan is situated on the shores of Golden Lake and the Bonnechere River in Renfrew County. Located off Highway 60, our community is 90 minutes west of Ottawa and 90 minutes hours east of Algonquin Park.

We are currently recruiting for an Administrative Assistant for the political office department. This is a full-time, permanent position at 35 hours per week.

The Administrative Assistant provides administrative services to meet the community needs. This role assists the Manager of Political Office in the day-to-day political, administrative duties of the Algonquins of Pikwakanagan First Nation.

Responsibilities:

• Provides backup coverage and administrative support for the accurate recording, preparation, and documentation of minutes for all regular, special, and community meetings.
• Provides administrative and technical support to the chief and council.
• Regularly communicates with federal and provincial government, internal departments, businesses, agencies, organizations, and the First Nation membership.
• Drafts, formats and types correspondence, reports, and memoranda and prepares in presentation formats.
• Processes incoming correspondence (i.e. regular mail, email, facsimiles, texts, etc.), responds to routine inquiries and disseminates information for action.
• Assists the Manager of Political Operations and the chief and council in preparing preliminary written responses on various issues including views and comments of the council.
• Keeps informed of the Manager of Political Operations and chief and council’s schedules and
• advises of changes and assists in re-scheduling.
• Provides administrative support with council meeting agendas, information packages, distribution of materials, and recording of minutes for regular and special meetings.

For a full job description please email hr@pikwakanagan.ca

• Successful completion of post-secondary education in an administrative assistant or clerical field. or successful completion of secondary school education with relevant culturally appropriate experience in an office environment
• A class G driver’s license and access to a dependable vehicle with the ability to travel to various locations in Renfrew County and the district

Closing: November 13, 2026 at 4:00pm.

Please include Administrative Assistant in the subject line of your email. Please allow 24 hours to receive a confirmed receipt of your application submission should you apply by email.

What we offer:

• Pension plan
• Paid sick days
• 4% vacation pay
• Holiday shutdown
• 14 provincial and federal statutory holidays
• Half days on Fridays prior to holiday Mondays
• Health spending account (dental, vision, prescriptions, etc.)
• Milestone recognition

Application Process: Interested persons must submit a resume demonstrating that they meet the requirements outlined and the names and day contact telephone numbers of three professional references.

Screening Procedure: Applicant must not be a member of the supervisor's immediate family. The best-qualified candidate will be defined and determined to include the following: Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to:

• the qualified indigenous person who is an Algonquin; then to,
• the qualified indigenous person; then to,
• the qualified non-indigenous candidate.

Interviews: Interviews will be conducted in-person or virtually by Teams Meeting. AOPFN has the right to shortlist for interview and assessment purposes of the five most qualified persons and typically establishes an eligibility list.

We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian society. We therefore encourage women, indigenous peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above-mentioned employment equity designated groups.

AOPFN is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the recruitment representative in a timely fashion of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.