Executive Assistant

Executive Assistant

Algonquins of Pikwakanagan First Nation (AOPFN)is a proud and progressive Algonquin community. Pikwakanagan is situated on the shores of Golden Lake and the Bonnechere River in Renfrew County. Located off Highway 60, our community is 90 minutes west of Ottawa and 90 minutes hours east of Algonquin Park.

We are currently recruiting for an Executive Assistant in the consultation department. This is a one-year fixed term contract, working 35 hours per week, wit the possibility of permanency.

The Executive Assistant provides administrative and operational support to the Neyagada Wabandangaki Guardians Program (NWGP). Reporting to the Operations Manager, the position is responsible for office administration, reception services, financial administration, and coordinating program activities. The Executive Assistant also supports consultation projects and other initiatives by ensuring administrative processes, documentation, and timelines are managed efficiently, professionally, and in accordance with AOPFN policies and procedures.

Responsibilities:

• Analyzes incoming and outgoing memoranda, submissions, and reports and directs follow-up and maintains central filing
• Conducts research, compiles data, and prepares reports and briefing notes, submissions, and papers for consideration to management
• Develops and establishes policies, procedures, and routines to ensure information flows with consultation, administration and chief and council
• Develops and establishes policies, procedures, and routines to ensure an effective and efficient administrative operations
• Assists the NWGP operations manager with following up on directions from the consultation manager, council and the executive director
• Ensures all administrative records, reports, assignments, meetings follow ups, further actions and correspondence are maintained by utilizing a bring forward system
• Collects and compiles all monthly reporting by staff and ensures that it is completed (program updates, calendars, evaluations)
• Assists with preparation and monitors the implementation of NWGP workplans and program budgets

For a full job description please email hr@pikwakanagan.ca

• Post-secondary diploma in executive administration or office administration or a secondary school diploma
• Three years of work experience in office administration or a related field
• Experience working with First Nation people and groups is an asset

Closing: November 13, 2026 at 4:00pm.

Please include Executive Assistant - Consultation in the subject line of your email. Please allow 24 hours to receive a confirmed receipt of your application submission should you apply by email.

What we offer:

• Pension plan
• Paid sick days
• 4% vacation pay
• Holiday shutdown
• 14 provincial and federal statutory holidays
• Half days on Fridays prior to holiday Mondays
• Health spending account (dental, vision, prescriptions, etc.)
• Milestone recognition

Application Process: Interested persons must submit a resume demonstrating that they meet the requirements outlined and the names and day contact telephone numbers of three professional references.

Screening Procedure: Applicant must not be a member of the supervisor's immediate family. The best-qualified candidate will be defined and determined to include the following: Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to:

• the qualified indigenous person who is an Algonquin; then to,
• the qualified indigenous person; then to,
• the qualified non-indigenous candidate.

Interviews: Interviews will be conducted in-person or virtually by Teams Meeting. AOPFN has the right to shortlist for interview and assessment purposes of the five most qualified persons and typically establishes an eligibility list.

We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian society. We therefore encourage women, indigenous peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above-mentioned employment equity designated groups.

AOPFN is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the recruitment representative in a timely fashion of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.