Administrative Staff - Legal

Administrative Staff - Legal

Family & Children’s Services of Renfrew County is a multi-service agency committed to providing preventative, protective, and socially inclusive services and programming that empower and strengthen everyone. We are focused on cultivating a team-oriented work environment where everyone thrives. Our goal is to develop and strengthen collaborative partnerships to increase the availability, accessibility, and quality of care in our communities. Our agency commitments include moving forward with anti-oppressive practice, French-language services, and working alongside our indigenous communities.

We are currently recruiting for an Administrative Staff - Legal This is a three-month contract. This position involves a combination of office-based work and occasional community meetings.

This is a fast-paced position that plays a vital role in assisting the lawyers in providing legal services to the agency in the discharge of its legal mandate under the Child, Youth and Family Services Act, and child welfare matters. This role also provides secondary coverage to reception within the administrative services team. This position plays a vital role in the behind the scenes workings of the agency.

Duties performed on a regular basis:

• Regular filing of court documents through the online portal
• Provide technical support and help desk functions for legal and clinical staff
• Administrative support for the legal services department team
• Attend court office for filing of legal documents or to provide documents to lawyers while they are in court
• Assist staff with needed documentation and court processes
• Complete disclosure of file documents required by legal services
• Regular updating of various Excel spreadsheets
• Organize and expedite the flow of work through the lawyer’s office, and initiating follow-up action
• Prepare legal documents according to general precedents or instructions from the lawyer
• Liaise between the lawyer and various internal and external individuals
• Answer routine correspondence and Initiate follow-up action
• Draft certain letters independently in response to requests by clients for review by lawyer
• Assist with special projects as needed.
• Perform other duties as assigned by the Supervisor of Legal Services

Additional Job Details

• Two-year community college diploma as a law clerk, administration program or administrative assistant legal program or a related field, or an equivalent combination of education and related work experience
• Knowledge of court processes and documents as they relate to child welfare
• Knowledge of agency policies, procedures and equipment
• Bilingualism (English and French) is an asset
• Previous experience working in a legal department is an asset
• Ability to take instruction, prioritize incoming work, follow through on assignments and manage ongoing tasks
• Above average administrative skills
• Above average accuracy, respect for data integrity and a responsibility for quality assurance
• Advanced computer knowledge and technical efficiency with the ability to learn new applications and then assist (help desk) staff
• Strong attention to detail and exceptional proofreading skills
• Proficient in MS Word, Outlook, Excel; generally strong technical skills and an aptitude to learn new software
• Fast and accurate typing speed
• Ability to gather, analyze and report on data and outcomes
• Ability to deal with pressure, changing priorities and multi-tasking and be open to learning and employing new concepts and work styles
• Well-developed organizational skills with an ability to prioritize and manage time effectively
• Excellent oral and written communication skills
• Outstanding organizational and interpersonal skills
• A team-player attitude and keen enthusiasm
• Ability to excel in a deadline driven environment
• Ability to maintain good public relations
• Ability to work effectively with a diverse service and staff population
• A proven commitment to anti-oppression, equity, and inclusivity in practice
• Demonstrate critical thinking and implement evidence-based research into practice
• Regular travel within the county; access to a reliable vehicle is necessary

Apply Online

Closing: September 25, 2026

Family and Children’s Services of Renfrew County is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider applications from all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital and family status, sexual orientation, gender identity, aboriginal status, age, or disability.

Family and Children’s Services of Renfrew County is committed to providing a barrier-free workplace.  Accommodations are available upon request for candidates taking part in all aspects of the selection process.

We thank all candidates for their interest; however, only those considered for an interview will be contacted.