Administrative Assistant

Administrative Assistant

St. Joseph Non-Profit Housing Corporation provides affordable rental apartments and townhouses to seniors and families. We are a private, non-profit organization with a board of directors.

We are seeking a skilled and compassionate full-time Administrative Assistant. This is a full-time position.

The successful applicant will ensure that all tenants and visitors receive professional and courteous assistance. Additional responsibilities include:

• Managing accounts payable and accounts receivable
• Receiving, recording, and depositing rent
• Preparing bank deposits to be taken to the bank
• Preparing work order requests for maintenance and contacting contractors
• Answering inquiries from tenants and the public
• Handling the day-to-day office operations, including filing, organizing, ordering office supplies, and troubleshooting technical issues that may arise
• Assisting the executive director in preparing leases, conducting rent reviews and preparing the annual audit
• Preparing packages for board meetings; attending meetings, recording and transcribing minutes
• Performing other duties to ensure the smooth operation of the office and buildings

• Diploma in office or business administration
• Experience working with Sage 50
• Excellent computer skills including experience with Microsoft Office
• Excel in a fast-paced environment
• Able to multi-task
• Someone who sees the value in being part of a cohesive team
• The ability to engage with a wide demographic from all walks of life
• Access to a reliable vehicle for local travel

Assets:

• Knowledge of rent-geared-to-income calculations
• Familiarity with the Housing Services Act 2011

Confidentiality is of the utmost importance. The successful candidate will practice discretion and protect tenant and organizational information at all times.

The salary range for this position is $37,500 - $43,000 per annum supported by a full benefits package.

If you are interested in contributing to our team, please submit your resume and cover letter in MS Word or PDF format. Applications without a cover letter will not be reviewed.

Closing: September 30, 2025.