Office Assistant

Office Assistant

The Algonquins of Ontario (AOO) are on a journey of survival, rebuilding, and self-sufficiency – a journey of reconciliation. This journey began nearly 250 years ago when the first Algonquin Petition was submitted to the Crown in 1772. Today, the AOO are comprised of the 10 Algonquin communities.

We are recruiting for an Office Assistant. This is a one-year contract position with the possibility of an extension. The hours of work are 35 per week, Monday to Thursday (8:30am-4:30pm) and Friday (8:30am-2:00pm).

This position provides administrative, organizational, and procedural support for the day-to-day operations of the Algonquins of Ontario (AOO) Consultation Office, including answering the telephone, coordinating the logistical aspects of management weekly meetings and electronically managing documents. The Office Assistant also provides other strategic support as assigned.

Overview of Responsibilities:

• Acts as first point of contact and provides general information to staff, colleagues and guests.
• Provide overall administrative support to the AOO Consultation staff.
• Update the website.
• Support the scheduling and confirmation of appointments, meetings, and conferences.
• Provide logistical aspects of weekly staff and management meetings, seminars, workshops, and events.
• Set up and operate necessary IT equipment during meetings.
• Take meeting notes and prepare written summaries as required.
• Organize and maintain physical and electronic files of office records and correspondence.
• Convert physical copies of files into digital databases.

• Post-secondary diploma (2 years minimum) in office or business administration
• 1-2 years of experience in an administrative role
• Superior telephone manners and interpersonal and customer service skills
• Ability to positively interact with others using sensitivity, tact, diplomacy, and professionalism.
• Strong organizational and time management skills
• Strong communication skills.
• Strong grasp of archival database software.
• Advanced skills in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Access).
• Ability to adapt to new technology.
• Ability to prioritize and manage conflicting demands.
• Ability to respond quickly in a dynamic, fast-paced, and changing environment.
• Ability to work independently and in a team environment.
• Must be able to lift up to 20 kg (44 lbs.).
• Must hold a valid G class driver’s license.

Salary range $42,700 - $48,060 per year ($23.46 - $26.41 per hour).

Please submit your resume in MS Word or PDF format. Applicants we feel are best suited for this role will be contacted.