Senior Executive Assistant

Senior Executive Assistant

Algonquins of Pikwakanagan First Nation (AoPFN) is a proud and progressive Algonquin community. Pikwakanagan is situated on the shores of Golden Lake and the Bonnechere River in Renfrew County. Located off Highway 60, our community is 90 minutes west of Ottawa and 90 minutes hours east of Algonquin Park.

We are currently recruiting for a Senior Executive Assistant for the general government department. This is a permanent, full-time, maternity leave coverage position working 35 hours per week for a 14-month contract.

The Senior Executive Assistant will be responsible for providing a high-level of day-to-day operations of the Executive Office. This role will provide assistance to the Executive Director of Operations, facility operations, project management, supervision, IT support and assisting with in meeting the established goals and objectives of the Algonquins of Pikwkanagan.

Responsibilities:

• Developing correspondence, reports, and memos to a variety of audiences, including AOPFN staff, chief, council, and the management team.
• Reviewing incoming correspondence and responding to routine inquiries; delegating as appropriate for action.
• Obtaining monthly management reports for council.
• Planning, organizing and maintaining a records management system for correspondence, minutes, resolutions, and proceedings pertaining to the administration’s programs and employee benefits.
• Assuming responsibility for taking minutes of staff and other meetings, preparing the agenda and meeting information kits.
• Overseeing the Director's schedule, planning, and execution of all arrangements necessary for the preparation of meetings and appointments.
• Establishing procedures and routines to ensure information flows with Pikwakanagan offices and with the council.
• Ensuring all administrative policies and procedures are followed for reporting, financial expenditures, staffing, etc.
• Scheduling meetings with council, administrative, and/or departmental staff on a regular basis to discuss various issues pertaining to the administration or departmental concerns.

For a full job description please email hrassistant@pikwakanagan.ca.

• Successful completion of post-secondary education in the administrative field or completion of secondary education with a minimum of three years of relevant experience in the administrative field

Closing: January 23, 2026 at 4:00pm.

Please send a cover letter, current resume and three professional, work-related references that include name, number and email address. Include Senior Executive Assistant-General Government in the subject line.

What we offer:

• Pension plan
• Paid sick days
• 4% vacation pay
• Holiday shutdown
• 14 provincial and federal statutory holidays
• Health spending account (dental, vision, prescriptions, etc.)
• Milestone recognition and rewards
• Half days on Fridays prior to holiday Mondays

Application Procedure: Interested persons must submit a resume demonstrating that they meet the requirements outlined and the names and day contact telephone numbers of three professional references.

Screening Procedure: Applicant must not be a member of the supervisor's immediate family. The best-qualified candidate will be defined and determined to include the following: Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to:

•     the qualified indigenous person who is an Algonquin; then to,
•     the qualified indigenous person; then to,
•     the qualified non-indigenous candidate.

Interviews: Interviews will be conducted in-person or virtually by Teams Meeting. AOPFN has the right to shortlist for interview and assessment purposes of the five most qualified persons and typically establishes an eligibility list.

We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian society. We therefore encourage women, indigenous peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above-mentioned employment equity designated groups.

AOPFN is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the recruitment representative in a timely fashion of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.