Administrative Assistant to the Executive Director

Administrative Assistant to the Executive Director

The Petawawa Military Family Resource Centre (PMFRC) is a non-profit organization with the responsibility of addressing the needs of military families. We provide programs and services that serve, involve, and advocate for our military community, its members, and families, and address the unique military lifestyle challenges, resulting in an enhanced quality of life. The PMFRC envisions a community of strong, capable, resilient Canadian Armed Forces families.

We are recruiting for an Administrative Assistant to the Executive Director. This is a full-time position. The work schedule is 37.5 hours per week, Monday to Friday from 8:00am to 4:00pm. Occasional evenings will be required.

The Role

Under the direction of the Executive Director, the Administrative Assistant provides administrative and operational support to the Executive Director. This is a high-level administrative position, serving as the primary point of contact for internal and external communication for the Executive Director. This role must interact seamlessly with a professional demeanor across a broad range of individuals including members of the PMFRC’s leadership team, board members, dignitary visitors and other community stakeholders. In addition, the Administrative Assistant plans, coordinates and participates in internal committees, records minutes of meetings, and assembles information and logistic arrangements for various committees, working groups and other meetings.

• Grade 12 diploma or equivalent and office administration training, or a demonstrated equivalent combination of education, training and/or experience in in supporting a senior executive or team
• Security requirement: enhanced reliability, criminal record, vulnerable sector, IS security procurement
• Language requirement: English mandatory; French a strong asset
• Experience in office administration and records management
• Knowledge of organizing meetings, schedules and minute taking
• Comfortable drafting and distributing correspondence and preparing reports
• Able to coordinate and manage schedules, prepare, and organize administrative and strategic materials

Conditions of Employment

• Participate in and assist with all special events when required
• Valid driver’s license with access to a reliable vehicle for work-related travel and requisite driver’s insurance
• Able to travel within the County of Renfrew.

Closing: April 28, 2026

Benefits:

• Health benefits: life insurance, disability insurance and accidental death and dismemberment coverage
• RRSP: 2% matching RRSP after one year of employment
• Work-life balance: paid leave (vacation, family-related, and sick leave)

If you wish to become a member of our team, please submit both a cover letter and resume in a Word or PDF format. Please include your daytime contact number and email address. Should you require accommodation during the selection process, please let the human resources generalist know.

PMFRC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

The information provided from this competition and the results from this competition may be used to fill other similar positions as a result of internal transitions, or other similar permanent or temporary short-term contracts. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the PMFRC privacy policy.